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Compliance & Documentation

Everything your vendor review needs, in one place

Autobahn Estates LLC maintains current insurance, executed business associate agreements, and documented courier training. Most onboarding requirements can be satisfied the same day you ask.

Request Documents Download Capability Statement (PDF)
What We Can Send

Vendor onboarding documents

Request any of the following and we'll send it within one business day.

  • Certificate of Insurance (ACORD 25), with additional insured and certificate holder endorsements
  • HIPAA Business Associate Agreement — our template, or execution of yours
  • W-9, Request for Taxpayer Identification Number
  • Pennsylvania Certificate of Organization and Certificate of Subsistence
  • Courier training certificates and completion dates
  • Motor vehicle record abstract and background screening summary
  • Signed confidentiality and non-disclosure agreement
  • Chain-of-custody and temperature-excursion procedures
  • Capability statement (PDF)
Insurance

Commercial coverage

Coverage is carried through Progressive Commercial Lines. Certificate furnished on request; we can name your organization as certificate holder and additional insured.

CoverageLimit
Commercial Auto Liability$1,000,000 combined single limit
General Liability$1,000,000 occurrence / $2,000,000 aggregate
Cargo / Inland Marine$250,000
Refrigeration / Spoilage$250,000
Umbrella / Excess$5,000,000 aggregate
Workers' Compensation$1,000,000 employer's liability
HIPAA

HIPAA and protected health information

Autobahn Estates LLC operates as a business associate under 45 CFR Part 160 and Part 164. We execute a Business Associate Agreement before the first pickup on any account involving protected health information.

  • Written policies covering permitted uses and disclosures, minimum necessary, and safeguards
  • Annual documented workforce training with a retained completion log
  • A sanction policy for workforce members who violate procedure
  • Breach notification procedures consistent with 45 CFR 164.410
  • Secure handling of PHI-bearing documents and specimen labeling in transit
  • Delivery-confirmation devices are access-controlled and carry no stored PHI
Business Associate BAA First

A Business Associate Agreement is executed before the first pickup on any PHI account — your template or ours.

Handling Standards

Specimen and material handling

Temperature-controlled transport

Ambient, refrigerated (2–8 °C), frozen, and dry-ice shipments are transported in validated insulated containers. Temperature-sensitive shipments are monitored in transit, and any temperature excursion is documented and reported to the consignee before delivery is closed.

Biological substances

Biological specimens are handled by couriers trained in OSHA Bloodborne Pathogens and medical courier specimen collection & transportation best practices. Specimens are transported in leak-resistant, appropriately labeled packaging, and spill-containment supplies are carried in every vehicle.

Chain of custody

Every transfer is captured electronically through our Track-POD proof-of-delivery system: timestamped pickup and delivery, receiving-party signature capture, photo proof of delivery, barcode/QR scanning to match each item to the correct recipient, and GPS geotagging. A time-stamped delivery record is available to the client in real time and retained for audit.

Hazardous drugs

Chemotherapy and hazardous medications are handled by personnel who have completed chemotherapy and hazardous-drug safe-handling training, with dedicated containment.

Credentialing

Courier credentialing

Every courier completes and maintains documented training in the following areas. Certificates carry current completion dates and are available on request.

HIPAA Awareness for Business Associates

OSHA Bloodborne Pathogens

Specimen collection, packaging & transportation

Chemotherapy & hazardous-drug safe handling

GHS hazard communication

Fire safety & cybersecurity awareness

All couriers clear a background check and motor-vehicle-record review before carrying live work.

For Your Vendor File

Business information

Legal nameAutobahn Estates LLC
Entity typePennsylvania domestic limited liability company
Established2023
Principal address533 E. Girard Avenue, Unit 526, Philadelphia, PA 19125
EINProvided with W-9 on request
UEI / CAGERegistration in progress (SAM.gov)
NAICS492110 · 492210
Business sizeSmall business
Primary contactDispatch — (484) 686-2022
Emailmedmanagement@autobahnestates.com
Start Your Review

Ready to start your vendor review?

Send us your onboarding packet or questionnaire and we'll return it completed, with certificates attached. Prefer to evaluate performance before paperwork? Ask about our 30-day no-obligation evaluation route.

✓ Thank you! Your request has been received. We'll send your documents within one business day. For anything urgent, please call (484) 686-2022.
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